What is the cost of not outsourcing?

Do you find yourself busy but not getting anywhere? Are day-to-day admin tasks taking up your time when you need to be doing something else for your business?

You may have recognised this for some time, but feel you don’t have enough work to sustain an employee. Then you may have considered outsourcing some of your admin tasks to a Virtual Assistant, but when you are used to doing everything yourself for ‘free’, outsourcing might seem like an expensive, unnecessary cost to your business.

Yes it will be a cost to your business, but what is it costing you not to outsource?

Is it costing your spare time?

Do you find yourself catching up on paperwork in the evenings or weekends? Is it having an impact on your social life, family life or health? Owning your own business is tough and yes, sometimes this does mean long hours, but continuously working long hours can affect sleep, health and mental well being.

Is it costing your reputation?

Running your own business requires you to be many things; the marketing person, accountant, recruiter, administrator, receptionist, HR Manager, the list goes on. Just because you are expert in your business does not mean you are expert in everything required to run a business. If admin just isn’t your thing, poorly constructed correspondence, spelling mistakes or poor grammar will not reflect well on your reputation. Nor will unpaid invoices, bad diary management or a poor social media presence.

Is it costing your productivity?

Are you doing things a certain way because ‘that’s the way they’ve always been done?’ It can be easy to stick to old ways but that doesn’t always mean it’s the most efficient or productive way. Most Virtual Assistants come with a wealth of experience, they may be able to streamline processes or implement new procedures to help you increase productivity.

Is it costing your profitability?

You are the powerhouse behind your business. You represent its brand. You drive its performance. The time you spend on day-to-day (dare I say it, menial) tasks is the time taken away from running your business. Worst still, are you spending valuable business hours doing basic admin tasks? Freeing up your time will give you Improved focus on core business activity.

Still not sure if outsourcing to a Virtual Assistant is worth it?

Jot down how many hours you spend in a week on tasks that are distracting you or stopping you from running your business. You could use a free time tracking app such as toggl.com (opens in a new tab). I bet you’d be amazed at the results. If you could delegate that work to someone else, what would you do with all of those free hours?

But it’s the cost that concerns me!

That’s understandable, however why not do the following calculation first:

Hours spent on admin x Your hourly rate = How much you could be earning instead.
- Cost of Virtual Assistant = Profit + Reclaimed hours.


Craig Barker, Koobr

Here at Koobr, we hired Assistopia and Andrea to assist with client communication, project management, CRM administration and many more things. Andrea also identified areas of the business where we could make more money, a task which resulted in generating income that more than paid for her role for a year.

We think of Andrea as an integral and essential part of our team, all of the staff love working with her!

Craig Barker, Koobr
Owen Conti, Managing Director of Code 56
One of the great things about working with Andrea is that she’s not just virtual – she attends team meetings, keeps herself up-to-date with our operational challenges and offers suggestions on how to help.

Andrea and Assistopia have been instrumental in improving our invoicing process significantly and now our credit control is actually under control thanks to her hard work. She even handles our tediously boring jobs quickly and with a smile too!

Owen Conti, Code 56
Simon Thacker, Director at Greystone Advisory in Derby

I’ve worked with Assistopia with 2 organisations and it is clear to see that Andrea is organised, dedicated and asks the right questions and can work autonomously with the ability to push on a project. She is diligent and demonstrates her experience time and time again. I would recommend!

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Andrea helps me with research projects. She is friendly and professional and always delivers on time and to brief. By working with Andrea, I’m able to free up some of my time so I can expand what I’m able to do for my clients.

Freelance Technology Reporter, BBC
Mike Hindle, Founder of Clearcut Derby
It’s been really great working with Andrea and Assistopia. Andrea is very organised and professional – exactly what I needed from a virtual assistant. Highly recommended.
Mike Hindle, Clearcut Derby
Matt Elliott, Owner at Nutrition Angel
Andrea is the Donna to my Harvey!
Matt Elliott, Nutrition Angel
Lisa Edmundons, Owner of Amber Wills & Estate Planing Services, Derbyshire

Assistopia and Andrea have been such a help to me and my business. Andrea is a self starter, flexible, approachable and extremely professional. I would not hesitate in recommending her and Assistopia to anyone.

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When I looked for a virtual assistant in Derby, I came across Andrea from Assistopia and asked her to help me complete a complex digital administrative task that I was finding very time consuming. Andrea came to the table with a quick understanding of what needed completing, took full ownership of the task and I couldn’t be happier with the end result. Highly recommended.

James Blake, Powerful Ideas